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Time registration in hospitality

For part of your team, registration is already mandatory today: flexi-jobbers must be registered in a way the NSSO accepts, and for part-timers you record every deviation from the schedule. A general obligation for all employees has been announced, but on 22/09/2026 it has not been voted or published. Below: a working day with a split shift, a forgotten clock-out and which rule applies to what.

Written by Robin Verbelen, founder of Klox

Updated on 22/09/2026Last checked on 22/09/2026

A Friday in a brasserie, registered

Brasserie De Kaai in Ghent is a fictitious business with six people. On Friday 18/09/2026, kitchen and floor staff work a split shift, from 11:00 to 14:30 and from 17:30 to 22:30. The kitchen assistant works straight through, with a half-hour break. This is how that day appears in the register:

Fictitious registrations at Brasserie De Kaai, Friday 18/09/2026
EmployeeScheduleRegisteredWorked
Jonas, cook (full-time)11:00-14:30 and 17:30-22:3011:01-14:34 and 17:30-22:298h32
Elif, floor (full-time)11:00-14:30 and 17:30-22:3011:02-14:33 and 17:31-22:45 (after correction)8h45
Mehdi, kitchen assistant (full-time)10:00-18:30, 30 min break09:58-18:31, break 14:02-14:328h03
Fictitious registrations at Brasserie De Kaai, Friday 18/09/2026
Daily register of a cook on a split shift: clock-in at 11:01, clock-out at 14:34, clock-in again at 17:30 and clock-out at 22:29
The cook's daily register on Thursday 17/09 and Friday 18/09: clocked in and out twice per day. Real screenshot of Klox (Dutch interface), fictitious data.

Every interruption is a separate clock-out and a new clock-in. The register counts the minutes between in and out, not the schedule: whoever clocks out at 14:34 worked until 14:34. The difference from the schedule is visible without anyone noting it separately.

Forgot to clock out: what stays in the register

Elif clocks in on Friday at 17:31 for the evening shift and forgets to clock out at 22:45. Such a shift cannot stay open, and it cannot be changed silently either. In Klox it works like this:

Daily register in which the automatic clock-out at 05:31 is struck through and replaced by 22:45, with the system note and the reason for the correction below
The automatic closure and the correction both stay visible, with the reason. Real screenshot of Klox (Dutch interface), fictitious data.

  1. 1. Closed automatically, as a separate entry

    After 12 hours without a clock-out, on Saturday 19/09 at 05:31, Klox closes the shift with an entry of its own, marked as closed automatically. The 12 hours are the default and can be set per company. The shift shows up in the owner's deviations.

  2. 2. The employee requests a correction

    Elif sees the automatic closure in her own register and requests a correction: she forgot to clock out and stopped at 22:45.

  3. 3. The owner corrects, with a reason

    The owner checks the end time against the till closing and registers a correction to 22:45, with the reason. The 05:31 clock-out is not deleted: it stays visible, struck through, next to the new time, with who corrected it and when.

Flexi-jobbers

For flexi-jobbers, registration depends on the contract. With an oral flexi contract, you file a daily Dimona stating the start and end time of the task.[1] With a written contract, you file a Dimona for a period of at most one quarter, and you must also register attendance.[1]

What the rule says

For that attendance registration the NSSO lists the registered cash system (GKS/SCE), the alternative attendance registration system (ASA), the electronic time-tracking system you also use for part-time employment, a daily Dimona with start and end time, or a digital tachograph.[1]

What Klox does

Klox is an electronic system that records start, end and breaks per day. It is not a registered cash system, not an ASA, and it does not file Dimona. Whether Klox counts as the time-tracking system the NSSO means for your flexi-jobbers is best confirmed by your payroll provider.

On 18/06/2026 the Chamber adopted a law on flexi-jobs.[6] According to the Minister of Employment, it clarifies that registration must be done with an electronic system.[7] Ask your payroll provider which forms of registration remain after that law.

Student workers

For a student worker you file a Dimona STU. In it you state the number of planned hours per quarter, and you may still change that number until the last day of the month after that quarter.[4] Planned hours do not say when the student started and stopped on a given evening. Registering the actual clock actions does.

Noor, the brasserie's student worker, starts on Saturday 19/09 at 17:00 but only clocks in at 17:30. The owner corrects the clock-in to 17:00, with the reason: she started earlier at the owner's request for a group booking. A same-day correction like this goes through the correction window.

Daily register of a student worker in which the 17:30 clock-in is corrected to 17:00, with the reason
A late clock-in, corrected the same day with the reason and the name of who corrected it. Real screenshot of Klox (Dutch interface), fictitious data.

GKS and ASA: the hospitality reduction has been abolished

The registered cash system (GKS/SCE, the "white till") is a tax obligation for businesses with more than EUR 25,000 in annual turnover from restaurant and catering services, excluding VAT and drinks.[3] It is not a time-registration obligation in itself.

What the rule says

The target-group reduction for permanent hospitality employees was discontinued from 1 July 2026, with no transitional measures. That reduction required you to record the start and end time of all staff every day via the GKS (Work IN and Work OUT) or via ASA in Dimona. For work from the third quarter of 2026 onwards, that condition therefore no longer applies. Flexi-jobs must still be declared in Dimona, with start and end time per shift.[2]

What Klox does

Klox is not a GKS, has no ASA or Dimona link and does not replace the Dimona declaration. Klox records your team's working time, with corrections and export, separately from what the NSSO or the tax authority requires.

Part-time employees

If a part-time employee deviates from their schedule, you record it: in a deviation document with name, date and the start and end time of the work done outside or differing from the schedule, or with a time-tracking system that records start, end and rest breaks per day at the moment they begin or end.[5] You keep that data for five years.[5] With a time-tracking system, the union delegation must be able to exercise its powers.[5]

And the announced general obligation?

The government announced that it wants to comply with the European Working Time Directive by 1/1/2027 at the latest.[8] In the Chamber committee, the Minister of Employment said the obligation to register working time will also apply to flexi-jobs.[7] On 22/09/2026 no law has been voted and nothing has been published in the Belgian Official Gazette: start date, technical requirements and exceptions are not yet fixed.

See the current status

What Klox does, and what it doesn't

  • Your team clocks in via the browser on a phone, tablet or the till PC, with nothing to install. If the wifi drops, the clock action is kept and marked separately as offline.
  • Every interruption is a separate clock-in and clock-out; the daily register totals the time worked per day.
  • A raw clock action is never overwritten. A correction is added as a separate line, with reason, author and timestamp.
  • A forgotten clock-out is closed after 12 hours (configurable) with a marked entry and appears in the deviations.
  • Klox keeps registrations for five years by default and exports them per employee and period as PDF or CSV.

What Klox is not

  • Not a registered cash system: Klox does not replace your certified till.
  • No Dimona or ASA link: you file your declarations as you do today.
  • No iOS or Android app yet: it is in development. Clocking in works in the browser, or from 1/11/2026 on the Klox Kiosk.
  • Whether Klox can count as a time-tracking system in your situation is best confirmed with your payroll provider.

Sources

  1. [1]NSSO (RSZ): Flexi-jobs (Dutch) (accessed on 22/09/2026)
  2. [2]NSSO (RSZ): Administrative instructions 2026/3, target-group reduction for permanent hospitality employees (Dutch) (accessed on 22/09/2026)
  3. [3]FPS Finance: Registered cash system, who and when (Dutch) (accessed on 22/09/2026)
  4. [4]NSSO (RSZ): Administrative instructions 2026/3, Dimona for students (Dutch) (accessed on 22/09/2026)
  5. [5]FPS Employment, Labour and Social Dialogue: Monitoring the work of part-time employees (Dutch) (accessed on 22/09/2026)
  6. [6]Belgian Chamber of Representatives: File 56K1526, bill on flexi-jobs (Dutch) (accessed on 22/09/2026)
  7. [7]Belgian Chamber of Representatives: DOC 56 1526/003, report of 03/06/2026, p. 93 (Dutch and French) (accessed on 22/09/2026)
  8. [8]Belgian Chamber of Representatives: DOC 56 1353/001, motion for a resolution on working-time registration, p. 6 (Dutch and French) (accessed on 22/09/2026)

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